In a previous blog post, I promised you that we would publish the keyboard shortcuts available in various programs on different systems. Today, we're returning to this topic with a list of keyboard shortcuts for PowerPoint on Mac.
The list is divided into categories, and you'll find all available shortcuts here. If you want to quickly find the shortcut that interests you the most, you can search the page using Ctrl+F in Chrome, Opera, and Firefox.
The plus sign (+) in a shortcut indicates that multiple keys need to be pressed simultaneously
Frequently used shortcuts
Create a new presentation: ⌘+N
Add a new slide: ⌘+Shift+N
Apply bold formatting to the selected text: ⌘+B
Open the Font dialog box: ⌘+T
Cut the selected text, object, or slide: ⌘+X
Copy the selected text, object, or slide: ⌘+C
Paste the cut or copied text, object, or slide: ⌘+V
Insert a hyperlink: ⌘+K
Insert a comment: ⌘+Shift+M
Undo the last action: ⌘+Z
Redo the last action: ⌘+Y
Go to the next slide: Page down
Go to the previous slide: Page up
Start the slide show: ⌘+Shift+Return
End the slide show: Esc
Print a presentation: ⌘+P
Save the presentation: ⌘+S
Close PowerPoint: ⌘+Q
Work with presentations and slides
Create a new presentation with a template from the PowerPoint template gallery: ⌘+Shift+P
Insert a new slide: ⌘+Shift+N
Go to the next slide: Page down
Go to the previous slide: Page up
Format slide background: ⌘+Shift+2
Zoom out: ⌘+Minus sign (-)
Zoom in: ⌘+Plus sign (+)
Zoom to fit: ⌘+Option+O
Make a copy of the selected slide: ⌘+Shift+D
Open a presentation: ⌘+O
Close a presentation: ⌘+W
Print a presentation: ⌘+P
Save a presentation with a different name, location, or file format: ⌘+Shift+S
Cancel a command, such as Save As: Esc
Move through multiple open presentations: ⌘+Tilde sign (~)
Open a recent file: ⌘+Shift+O
Copy objects and text
Cut selected object or text: ⌘+X
Copy selected object or text: ⌘+C
Paste cut or copied object or text: ⌘+V
Duplicate selected objects: Control+D or Control+Drag the mouse
Copy the formatting of the selected object or text: ⌘+Shift+C
Paste copied formatting to the selected object or text: ⌘+Shift+V
Copy animation: ⌘+Option+Shift+C
Paste animation: ⌘+Option+Shift+V
Open the Paste Special dialog box: ⌘+Control+V
Work in objects and text
Select another object when one object is selected: Tab key or Shift+Tab until the object you want is selected
Send object back one position: ⌘+Option+Shift+B
Send object forward one position: ⌘+Option+Shift+F
Send object to back: ⌘+Shift+B
Send object to front: ⌘+Shift+F
Select all objects on a slide: ⌘+A
Group the selected objects: ⌘+Option+G
Ungroup the selected objects: ⌘+Option+Shift+G
Regroup the selected objects: ⌘+Option+J
Rotate the selected object clockwise 15 degrees: Option+Right arrow key
Rotate the selected object counterclockwise 15 degrees: Option+Left arrow key
Play or pause media: Spacebar
Insert a hyperlink: ⌘+K
Insert a comment: ⌘+Shift+M
Format the selected object: ⌘+Shift+1
Resize selected objects: Shift+Arrow keys
Move the selected object in the direction of the arrow: Arrow keys or ⌘+Arrow keys
Select text
Select one character to the right: Shift+Right arrow key
Select one character to the left: Shift+Left arrow key
Select to the end of a word: Shift+Option+Right arrow key
Select to the beginning of a word: Shift+Option+Left arrow key
Select from the insertion point to the same point one line up: Shift+Up arrow key
Select from the insertion point to the same point one line down: Shift+Down arrow key
Select all text to the start of the line: ⌘+Shift+Left arrow key
Select all text to the end of the line: ⌘+Shift+Right arrow key
Select from the insertion point to the end of the paragraph: Shift+Option+Down arrow key
Select from the insertion point to the beginning of the paragraph: Shift+Option+Up arrow key
Select text within an object (with an object selected): Return
Select an object when the text inside the object is selected: Esc
Delete text
Delete one character to the left: Delete
Delete one word to the left: ⌘+Delete
Delete one character to the right: Function+Delete
Delete one word to the right (with the cursor between the words): Option+Function+Delete
Move around in text
Move one character to the left: Left arrow key
Move one character to the right: Right arrow key
Move one line up: Up arrow key
Move one line down: Down arrow key
Move to the beginning of a word or one word to the left: Option+Left arrow key
Move one word to the right: Option+Right arrow key
Move to the end of a line: End or Function+Right arrow key
Move to the beginning of a line: Home or Function+Left arrow key
Move to the beginning of a paragraph or up one paragraph: Option+Up arrow key
Move down one paragraph: Option+Down arrow key
Move to the start or end of all the text in the object you are editing: ⌘+Up or Down arrow key
Promote a paragraph: ⌘+Left bracket ([)
Demote a paragraph: ⌘+Right bracket (])
Find and replace text
Open the Search in Presentation search field: ⌘+F
Open the Find and Replace pane: ⌘+Shift+H: Top of Page
Format text
Open the Font dialog box: ⌘+T
Increase the font size of the selected text: ⌘+Shift+Right angle bracket (>)
Decrease the font size of the selected text: ⌘+Shift+Left angle bracket (<)
Open the Paragraph dialog box: Command+Option+M
Switch between sentence case, uppercase, or lowercase: Shift+F3
Apply bold formatting to the selected text: ⌘+B
Apply an underline to the selected text: ⌘+U
Apply italic formatting to the selected text: ⌘+I
Apply subscript formatting (automatic spacing): ⌘+Control+Equal sign ( = )
Apply superscript formatting (automatic spacing): ⌘+Control+Shift+Equal sign ( = )
Remove manual character formatting, such as subscript and superscript: Control+Spacebar
Center a paragraph: ⌘+E
Justify a paragraph: ⌘+J
Left align a paragraph: ⌘+L
Right align a paragraph: ⌘+R
Work with tables
Move to the next cell: Tab key
Move to the preceding cell: Shift+Tab
Move to the next line or row: Down arrow key
Move to the preceding line or row: Up arrow key
Insert a tab in a cell: Option+Shift+Tab
Start a new paragraph in a cell: Return
Add a new row at the bottom of the table (with the cursor in the last cell of the last row): Tab key
Move a slide
Move the selected slide or section up in order: ⌘+Up arrow key
Move the selected slide or section down in order: ⌘+Down arrow key
Move the selected slide or section to the beginning: ⌘+Shift+Up arrow key
Move the selected slide or section to the end: ⌘+Shift+Down arrow key
Work with views and panes
Switch to Normal view: ⌘+1
Switch to Slide Sorter view: ⌘+2
Switch to Notes Page view: ⌘+3
Switch to Outline View: ⌘+4
Switch to Slide Master view: ⌘+Option+1
Switch to Handout Master view: ⌘+Option+2
Switch to Notes Master view: ⌘+Option+3
Switch to Presenter view: Option+Return
Switch to slide show: ⌘+Shift+Return
Toggle between Outline View and thumbnail pane: Control+Shift+Tab
Switch to full screen (hide menus): ⌘+Control+F
Show or hide guides: ⌘+Option+Control+G
Show or hide the grid: Shift+F9
Cycle clockwise through panes in the Normal view: F6
Cycle counterclockwise through panes in the Normal view: Shift+F6
Select all text in the Outline View: ⌘+A
Select all slides in the Slide Sorter view or the thumbnail pane: ⌘+A
Show the help menu: F1
Other useful shortcut keys
Switch Drawing mode on and off: ⌘+Control+Z
Show Thesaurus entry for a selected word: ⌘+Option+Control+R
I have to say, I'm surprised by the difference in the number of shortcuts between Windows and Mac. Nonetheless, I think everyone can find some on this list that they will use in their work.
Paula Szypula
